23:14 #startmeeting Community Council regular meeting 23:14 Meeting started Wed Dec 16 23:14:13 2020 UTC. The chair is wxl. Information about MeetBot at http://wiki.ubuntu.com/meetingology. 23:14 23:14 Available commands: action commands idea info link nick 23:14 or wxl can since they said they would 23:14 I'm ok with that. I'm not in any hurry. 23:14 #meetingtopic Old business 23:14 oh jeez 23:14 i got to figure out how to work this thing :( 23:14 just topic :) 23:15 #meeting Community Council regular meeting 23:15 ugh 23:15 #meetingtopic Community Council regular meeting 23:15 #topic Old business 23:15 FINALLY 23:15 ok so what old business do we have to deal with? 23:15 TB stuff for one 23:16 thats "in the works" - on jose and Mark atm 23:16 #subtopic Technical Board elections 23:16 currently waiting on Mark to confirm the shortlist 23:16 gonna make an observation tho 23:16 not many people felt they were up for the task 23:17 i didn't look at the list. saw lots of recognizable names coming through. did we get enough folks? 23:17 I think we did. 23:17 we did get just enough 23:17 only after I put sil's name in 23:17 Yeah. Honestly, I feel pretty good about the list. 23:17 with their permission. I woild have tossed in my hat but jose told me to stay homr 23:17 :) 23:17 home* 23:17 I feel very strongly about the list too. Just need to get Mark's confirmation. 23:17 I agree, too many hats can be problematic. 23:17 sooooo teward: elaborate— do you see some sort of problem that there were so few nominations? 23:18 i'm not surprised by it 23:18 we received 4, and looked for some extra people, got that final one 23:18 typing from phone patience pls 23:19 one of the major concerns was "oh i am not sure i am qualified" - sil and others had that opinion privately. Other things is i think people have a misunderstanding of what the TB does or want to see it take a different direction (that was Laney's summarized opinion) 23:19 i suspect we don't have enough time to run the election to finish by end of year if we don't get the shortlist rather quick 23:20 i will put together the concerns and ML them to us all 23:20 sil didn't think they were qualified????? 23:20 they were on the fence. After talkling to sil they reassessed 23:20 they were more unsure than not 23:20 sil is one of the most qualified IMO as are the others on the list so far 23:21 (brb, need an ice pack) 23:21 considering it's a just a confirmation vote, voting would be open for a week, so I think we might be able to make it by EOY 23:21 well i guess that sort of cautious behavior is the sort of thing we'd want in a tb member rather than just rushing things through 23:21 yup 23:21 +1 23:21 jose: are you planning on meeting with mark in the near future that you could bug him? 23:21 right now, we're dependent on Mark's response, and he did want to get it done before the holidays 23:21 I did reach out to him directly via IM :) 23:22 #AIM_IS_DEAD jose ;) 23:22 and I did message on Monday and again today 23:22 ok well i guess we'll just hope for the best 23:22 not America On Line's, but other more modern solution 23:22 wxl: if push comes to shove i'll extend existing TB through 2 weeks of Jan. until we get the meeting 23:23 s/meeting/election/ 23:23 I have a good feeling about this. 23:23 okie dokie 23:23 I do too. 23:23 #action teward to post to list about observations from Technical Board nominations 23:23 * meetingology teward to post to list about observations from Technical Board nominations 23:23 i suspect we're done with that 23:24 #topic Membership Board 23:24 we've got our new membership board installed (yay) 23:24 \o/ 23:24 fine 23:25 👍 23:25 i don't think there's much else to say about that but we can acknowledge our success :) 23:25 Yup. Nothing wrong with a little celebration. 23:25 :) 23:25 ok next 23:25 #topic Discourse 23:25 Oof, discourse. :/ 23:25 yeah well we have good news 23:25 :o :o 23:26 Oh? 23:26 that being that there are now two new subtopics in the CC category 23:26 🙀 23:26 that being "Documentation" and "Meetings" 23:26 so now it should be easier to find things 23:26 looks good 23:26 Sweet. 23:26 so generally i think we have everything we were looking for there 23:27 there was one piece of documentation i thought might be better suited in our area 23:27 oh two actually 23:27 https://discourse.ubuntu.com/t/governance/332 23:27 https://discourse.ubuntu.com/t/community-structure/331 23:28 Indeed. 23:28 those are the only two things in the community subcategory of the documentation category 23:28 should i ask someone for permission before moving things? 23:28 I feel like, after we wind down with restaffing, we're going to be able to put stuff in there 23:28 I would say ask the owner 23:28 and if you don't get a response in a couple days, move it 23:28 that would be popey 23:28 and otherwise we can move it back 23:29 okie dokie 23:29 just as a "politeness" thing 23:29 wxl: Be aware that I do follow through on the "Meetings" report and so list in UWN. 23:29 #action wxl to ask popey if it's ok to move Community Structure & Governance posts from Documentation/Community category on Discourse to Community Council/Documentation 23:29 * meetingology wxl to ask popey if it's ok to move Community Structure & Governance posts from Documentation/Community category on Discourse to Community Council/Documentation 23:30 Bashing-om: ok. did i say something wrong? :) 23:30 ooook 23:30 next item 23:31 #topic Local Communities Committee 23:31 wxl: No - sorry - just a comment for the use of discourse. 23:31 Bashing-om: okie thx :) 23:31 so did everyone review and/or comment on the draft for the LoCo Committee? 23:31 okay, for this one, I still haven't gotten either an 'ack' from most of you, saying "I've reviewed and left my comments" 23:31 (i know i did!) 23:32 I also have did it 23:32 Wel... I did... ;) 23:32 i've read the comments and such, but not made any other than the one. every other comment was already made :P 23:32 Eickmeyer? 23:32 #voters wxl jose toddy linaporras teward Eickmeyer nhaines 23:32 I don't think I had. Link? 23:32 #voters wxl jose toddy linaporras teward Eickmeyer nhaines 23:32 Current voters: Eickmeyer jose linaporras nhaines teward toddy wxl 23:33 there you go 23:33 #chairs teward jose wxl 23:33 #chair teward jose wxl 23:33 Current chairs: jose teward wxl 23:33 so we don't need to op ;) 23:33 votes required 4? 23:33 Let me get you a link. 23:33 Yes but hold on 23:33 there was a point to discuss 23:33 I think we have an open question in the draft? 23:34 There was something 23:34 Eickmeyer: sent you a link via DDM 23:34 not posting it here because it's still a draft and still open 23:34 yes, there is something, but I want to make sure to give Eickmeyer time to skim it 23:34 let's give him 3 minutes (180 secs)? 23:34 (what's ddm?) 23:34 agree with jose 23:35 DM* 23:35 ahh :) 23:35 direct, direct message :) 23:35 could you send to me again so i can remind myself 23:35 ? 23:35 of course. 23:35 Yeah, after a cursory glance, LGTM. Only question is if the question is resolved. 23:36 wxl: need some time to skim it? 23:36 #votesrequired 4 23:36 votes now need 4 to be passed 23:37 giving wxl a couple more minutes before I raise my point 23:37 and then after I explain and we discuss we can put it to a vote 23:37 should we answer the question that remains? 23:38 I think we should. 23:38 okay, then. let me explain the question and my point of view 23:38 Not be a Community Council member.this is the topic for dicussion 23:38 Ok. Yeah, being a CC member on this committee might have a perception of a heavy hand. 23:39 Right now, there are mixed opinions on whether current Community Council members can be part of the LCRC. In my opinion, we are creating this entity to perform independent research. 23:39 1.- As Eickmeyer mentioned, it can create the perception of a heavy hand 23:39 2.- We are delegating because we have other stuff to take care of 23:39 not that we don't care about this, but we do, which is why we should get other people to help us with this 23:39 they will have much better bandwidth than us, with all our duties 23:40 and so, perform a much more deep investigation 23:40 what do y'all think? 23:40 I agree, jose. 23:40 If someone thinks they want to take part, they can do so for all I care. regardless of whether they are a cc member or not. 23:40 toddy: what do you think of the points I raised above? 23:40 do you agree? no? why? 23:41 I don't think that it is a heavy hand of this person if he in the commitee 23:41 I don 't see in that way, why our participation could be seen as heavy hand... is just cooperaton. 23:41 toddy: The problem is that if other people (non-CC members) know there's a CC member on the committee, that might make a perception of being watched, or that the CC member is the actual leader of the committee and is steering it. 23:41 and I agree with toddy 23:41 we are all grown up enough 23:41 We are, but other people on the committee might not be able to separate that psychologically. 23:42 it's not to say we can't be involved 23:42 of course 23:42 we can still be involved 23:42 but we delegate the heavy work 23:42 and point 2. I think if somebody thing it whould be good to help and have the time. it is okay for me 23:42 if we take on absolutely everything ourselves, we would have a never ending list of things 23:43 ^ that is something i constantly worry about. i already knowingly allow myself to wear too many hats as it is 23:43 of course, but we are not saying that we are going to force everyone of us to participate 23:43 as toddy says if someone has the time, and wants to get involved, just do it 23:43 I don't want to be in that committee but if somebody else would I feel okay with that. 23:43 anyways, those were my arguments, I think that unless anyone else has anything else (different than what's already been presented), we can put this to a vote? anything else? 23:44 no 23:44 if I don't hear back in 60s I'll post the vote 23:44 let's look at it a different way: there may be some other person who has a particularly unique perspective that if one of us took their spot that they couldn't participate 23:44 yeah let's vote 23:44 #vote Can current Community Council members be part of the LCRC? 23:44 Please vote on: Can current Community Council members be part of the LCRC? 23:44 Public votes can be registered by saying +1, +0 or -1 in channel, (for private voting, private message me with 'vote +1/-1/+0 #channelname) 23:44 +1 23:44 +1 received from linaporras 23:44 -1 23:44 -1 received from jose 23:45 +1 23:45 +1 received from toddy 23:45 -1 23:45 -1 received from Eickmeyer 23:45 -1 23:45 -1 received from wxl 23:45 looks like teward and nhaines are the deciing votes 23:46 looks like i got busy with my mom and dad calling 23:46 -1 CC members should not sit on the LCRC. 23:46 -1 CC members should not sit on the LCRC. received from teward 23:46 nhaines? 23:46 Regardless of nhaines's vote, motion cannot pass. 23:46 than we have a result. 23:46 yep 23:46 #endvote 23:46 Voting ended on: Can current Community Council members be part of the LCRC? 23:46 Votes for:2 Votes against:4 Abstentions:0 23:46 Motion denied 23:47 okie dokie so with that out of the way, we can make the draft official 23:47 yeah! 23:47 Yup. 23:47 \o/ 23:47 there are still a couple things to iron out 23:47 especially the number of members 23:47 and do u think we should start recruiting for the LCRC now, or at begining of january? 23:48 asap 23:48 ^ 23:48 If there is someone you know would be interested, line them up 23:48 i think ideally it should at least be 6 or more 23:48 I think from my LoCo could be one person 23:48 Lirrums 23:49 how about this: it would be nice to have at least one member from every region. THAT is our requirement 23:49 if there are more than that, it's ok 23:49 Nominations will be formal and later on 23:49 not to exceed 12 23:49 wel 12 is a big number... 23:49 So we good with min 6, max 12? 23:49 I think 9 is a good big number... 23:50 jose: thats fine for me 23:50 6-9 then 23:50 min 6, max 9? 23:50 min 5... maz 9 23:50 but with the requirement that there is at least one member from each region 23:50 *max 23:50 regions being: 23:50 1. n. america 23:50 2. s. america 23:50 3. europe 23:50 4. africa 23:51 5. asia 23:51 6. oceania 23:51 that's why i said minimum 6 23:51 2. south an central america maybe? a 23:51 and bye northe will be Canada, Us, and Mexico or ? 23:51 you know i was totally going to say that :) 23:51 well ok, 6 is ok 23:51 wow, I am writing horrible 23:51 and by north america will be Canada, Us, and Mexico or ? 23:52 yes 6 is a good for min 23:52 all of the above linaporras 23:53 I would take the Wikipedia definition: https://en.wikipedia.org/wiki/North_America 23:53 right 23:53 can we say "It is essential for the committee to be composed of people from all regions" and define those 6 regions? 23:53 All good with min 6, max 9, essential all regions? 23:54 ok ok North America includes central america... 23:54 right 23:54 ok I agree with the Wikipedia definition, I think that we should cite the wikipedia part... for clarification... 23:55 we can have that internally ourselves 23:55 I agree 23:55 Yep. 23:55 ok 23:55 great 23:55 anything else ? 23:55 Nop from my part1 23:56 I'm good. 23:56 I think that we should make this official and start the conformation, but I suggest to start that in the 2nd week of January... take into account, that in some countries this is holiday season 23:56 target project completion date? 23:56 end of January 23:57 opinions? 23:57 anyone else? 23:57 i think it makes sense 23:57 ok, we can do it like this 23:57 chinese new year thankfully begins in february this year 23:58 so, accounting for a 2-week nomination period, 1-week voting period, finish it on Jan 31st at most, and then instate it on Feb 1st? 23:58 yep 23:58 i presume we are announcing this as we would board nominations? 23:58 and expiring Jul 31st? 23:58 yeah 23:58 actually 23:58 the proposal draft should go into our documentation 23:58 and then we should make a formal call for nominations linking to that 23:58 coool.. well se what happens with the job... if they found that maybe need more time we can reealuate, but so far is ok 23:58 that way it's not lost in the call for nominations post 23:59 yes, these are all estimated timelines 23:59 :) 23:59 toddy: are you still good to own this action item? 23:59 I own that? 23:59 yes that's right (on expiration) 23:59 yeah, you owned the LoCo Council renewal 00:00 which... turned into this 00:00 otherwise, we need to find an owner now 00:00 i don't think he's telling you that you have to if you don't want to toddy :) 00:01 yep, exactly 00:01 But yes, I can own that action item if you want. 00:01 I can do it. 00:01 perfect, thanks. 00:01 anything else on that topic? 00:01 #action toddy to put LCRC proposal draft in our documentation 00:01 * meetingology toddy to put LCRC proposal draft in our documentation 00:02 #action toddy to create call for nominations for LCRC linking to the proposal draft in our documentation 00:02 * meetingology toddy to create call for nominations for LCRC linking to the proposal draft in our documentation 00:02 ok so that's done 00:02 and let's draft a call for nominations too 00:02 with that, we're good to go 00:02 that should just be copypasta really 00:03 mostly :) 00:03 ok 00:03 still needs to be drafted tho 00:03 anyways 00:03 #topic any other business? 00:03 Alright, thanks everyone! 00:03 I did have something else 00:04 Ruh roh. 00:04 My bad. 00:04 jose: always with that last second surprise reveal! 00:04 hahahahahah 00:04 Just wanted to make sure that anyone that has an action item reflects that in our Launchpad bug system 00:04 jose columbo over here :) 00:04 I've missed a thing or two myself and I apologize 00:04 YES 00:04 but let's make sure that we have them listed 00:04 everyone should go make a bug for their action items 00:04 That's a good idea. 00:04 that way we can hold each other accountable for the work we're doing 00:05 oh ok! 00:05 more for projects than action items 00:05 and action items can be listed inside of each bug 00:06 ok so let's get on that after the meeting 00:06 anything else? 00:06 oh i have one more thing 00:06 an idea i came up with at the beginning of the meeting 00:07 we should end every meeting with the choosing of the chair for the next meeting! 00:07 good one! 00:07 now that we're all here 00:07 That's a good one! 00:07 Next meeting is Jan 6 00:07 I will chair the next meeting. 00:07 are you volunteering nhaines ? (say yes) 00:07 oh darn it's toddy maybe next time :) 00:07 thank you, toddy! 00:08 Dibs after that! 00:08 perfect! 00:08 we've been a little lazy in creating agendas ahead of time 00:08 that would be a good thing for the next chair to do 00:08 I believe that makes sense 00:09 after the meeting, i'll drum up the meeting notes and any remaining business can just copy paste into a new post 00:09 and that's it for me 00:09 I don't have anything else after that. Unless anyone has something else? 00:10 i'm going to start the countdown: 10 seconds… 00:10 good idea wxl 00:10 ok well that's that 00:10 Just one last thing! 00:10 thanks everyone! 00:10 oh darnit 00:10 nhaines :D 00:10 Happy holidays, everyone. :D 00:10 * wxl gets out the fish 00:10 oh! 00:10 jajajaja cool! 00:10 Enjoy christmas, and since now, happy new year! 00:10 And a happy new year! 00:11 yes happy holidays indeed 00:11 happy holidays, y'all 00:11 yes, happy holiday to everyone 00:11 🎄 00:11 and to all, a good night 00:11 #endmeeting