== Meeting information == * #ubuntu-meeting: CC catchups, 17 Sep at 17:04 — 17:46 UTC * Full logs at [[http://ubottu.com/meetingology/logs/ubuntu-meeting/2015/ubuntu-meeting.2015-09-17-17.04.log.html]] == Meeting summary == ''LINK:'' https://wiki.ubuntu.com/CommunityCouncilAgenda === Membership Board catchup === The discussion about "Membership Board catchup" started at 17:10. * ''LINK:'' http://www.hr.virginia.edu/uploads/documents/media/Writing_SMART_Goals.pdf === open === The discussion about "open" started at 17:32. == Vote results == == Done items == * (none) == People present (lines said) == * popey (52) * wxl (49) * mhall119 (49) * cprofitt (23) * elacheche (21) * pleia2 (14) * jose (9) * Kilos (9) * PabloRubianes (7) * yofel (4) * meetingology (3) == Full Log == 17:04 #startmeeting CC catchups 17:04 Meeting started Thu Sep 17 17:04:27 2015 UTC. The chair is mhall119. Information about MeetBot at http://wiki.ubuntu.com/meetingology. 17:04 17:04 Available commands: action commands idea info link nick 17:04 hello all 17:04 today's agenda: https://wiki.ubuntu.com/CommunityCouncilAgenda 17:04 #link https://wiki.ubuntu.com/CommunityCouncilAgenda 17:06 so dpm (and I) are in a call right now, so the community team catchup might be short 17:06 and dholbach is already EOD 17:06 uh 17:06 i think you are looking at the wrong date 17:06 [M#xQKubuntu Council 17:00UTC 17th September / Membership Board 17:30UTC 17th September 17:07 ah, so I am, need to update the wiki page 17:07 Kubuntu Council first then 17:07 yofel: ping 17:08 * mhall119 doesn't see anybody else form the KC here 17:08 I know we have new KC members 17:08 * elacheche is wondering why there is wrong informations in here → https://wiki.ubuntu.com/CommunityCouncilAgenda#Membership_candidates 17:08 I think we've got a hangout scheduled for them sometime soon too 17:08 elacheche: its a wiki, fix it :) 17:09 next wednesday I believe 17:09 yeah, just really outdated info 17:09 you have a meeting now? 17:09 yofel: we had a regularly scheduled catchup scheduled for today 17:09 I'll do that :) Just let's finish this meeting :D And it's on my ToDo :) 17:09 \o/ 17:09 but we can postpone it since we already have another scheduled 17:09 thanks elacheche 17:10 :) 17:10 #topic Membership Board catchup 17:10 mhall119: lets do that then, thanks 17:10 yofel: no problem 17:10 popey: are you here to represent the membership board? 17:10 anyone else from the MB here? 17:10 me and some others 17:11 Ok then.. I think that am the only one from MB! As the meeting is supposed to be after 20min :) 17:11 elacheche as well 17:11 Yeah, we sent a reminder to the RMB that it's at 17:30 UTC 17:11 popey: who many membership applications have you guys had in the past cycle? (estimates okay) 17:11 ah, we need to fix that on our agendas 17:11 Dunno if everyone is available 17:11 half a dozen or so 17:11 it rarely is at :30, usually just goes with the flow of the meeting 17:12 half dozen for both time slots? 17:12 popey: how many have been approved? Are you getting good quality applications? 17:12 mhall119, define "cycle"? → I'm from the new members in the board.. 17:12 elacheche: 6 months 17:13 between releases 17:13 (or between now and the last time we spoke to the CC) 17:13 I don't have that infromation, I can chekc the LP group to have it.. 17:13 elacheche: it's ok, popey told us :) 17:13 * wxl wakes up 17:13 hey wxl 17:13 hi wxl 17:13 * wxl waves 17:14 I was about to ping you wxl :D 17:14 i don'/t know why i didn't have this in my calendar 17:14 elacheche: good to see you are eager to learn all of this. Glad to have you on the board. 17:14 what areas of the project have the recent applicants been coming from? 17:14 my guess is that this hapepned before i took a place on the board 17:14 Thx cprofitt :) 17:14 mhall119: kind of all over, but there have been at least a couple canonicals, so you folks at HQ are doing a good job XD 17:15 that's good to hear 17:15 wxl: nice :) 17:15 10 since april, 17 since january (better numbers than my 'half a dozen' plucked from the air) 17:15 mhall119, yeah there was some canonical people applying.. It was good to see them interested to the community 17:15 +1 17:15 elacheche: agreed 17:15 they also seem legitimately engaged with the community, as well, which was good 17:15 yep 17:16 any problems or blockers that the CC can help you with? 17:16 The add of a 3rd slot was a good move as well! 17:16 I have noticed a few of the new people are young, which is good to see too. 17:16 elacheche: yes, it is good to see Canonical employees taking an interest in the community. 17:16 * wxl nods 17:16 actually i've been mentoring a 13 year old who's really fantastic 17:17 \o/ 17:17 mhall119: off hand, i can't really think of anything we're struggling with currently 17:17 you guys? 17:17 No, the process works, people turn up and we do our job. 17:17 * wxl nods 17:17 glad to hear 17:17 applications have been strong, too 17:17 The thing we do slip up on sometimes is 1) adding people to ~ubuntumembers and 2) telling the news team 17:17 1) is somewhat more critical than 2) 17:18 "somewhat" XD 17:18 I think we just need to nail down who chairs each meeting and they have the responsibility of doing the admin afterwards 17:18 people really do like seeing their name in the newsletter when they become a member 17:18 Yeah popey.. Sometimes I see get email notification about 1) and don't know who did that 17:18 perhaps we should work out a rotation, popey ? 17:18 popey: show is the chair currently selected, just whomever is there? 17:18 I mean what board did it 17:18 wxl: yeah, I'd be up for that 17:18 mhall119: yeah, people have basically just put their hand up for it 17:19 we haven't forced anyone to chair 17:19 17:19 17:19 yet 17:19 rotating is a good idea, people would know ahead of time when it's their turn 17:19 be good to have rotation, I agree wxl 17:19 they can be responsible for the reminder email too. 17:19 ok let's see if we can set something up by email 17:19 yes! 17:19 we could add the chair to the wiki so everyone knows 17:19 yeah that's a great idea 17:20 ok, I'll take an action to do that 17:20 thank you 17:20 np 17:20 maybe we should include an unlinked wiki page that documents what needs to be done 17:20 for us noobs :) 17:21 do we have any set goals for the number of new members in the next cycle, and if not what do you think about setting such a goal? 17:21 Kilos, we started with CC :) 17:21 sorry for being late all 17:22 I m late too 17:22 mhall119: i think it may be hard within the council to actually affect progress towards that goal, but it's a great idea. might encourage us to do some outreach and mentor people to be mentors to the people in their community 17:22 no problem Kilos and PabloRubianes we know that volunteers and international time zones do not always make it easy to make meetings. 17:22 mhall119, we never discussed to set a members number as a goal.. 17:22 Yeah, seems an odd thing to do. 17:22 wxl: we need to keep goals attainable 17:23 I mean, I can see why we might as a _project_ do that 17:23 +1 popey 17:23 and we would obviously help participate in that 17:23 We have some propostitions about 2 UOS session 17:23 wxl: it would be just on the membership boards to reach those goals either, but a goal would give us somethign to take to other project teams 17:23 attaining a number of new members is not something that should be made a goal. 17:23 it could be abused by us 17:23 we would go round looking for any flotsam and jetsam to keep our numbers 17:23 true 17:23 a better goal would be to set goals with regards to making people aware of membership and all the mechanisms to obtain it 17:24 Sounds like the CC should have that goal :) 17:24 it could be, but it could also help us give membership more focus as a whole, across the Ubuntu project 17:24 and i think we've been working on that cprofitt 17:24 wxl: that is measurable and attainable 17:24 mhall119, popey, belkins suggested 2 sessions during the next UOS → The first one is a "meet and greet" session where we introduce ourselves and answer questions that may come up (and also requests for feedback on their wiki pages, ect). I don't care if this session is done on IRC only. It might be the best idea for everyone. 17:24 The second and final idea is do another session like in the last UOS where we discussed ideas on how to increase Membership within. 17:24 for example, belkinsa and i worked together to brainstorm ideas that lead to changes to the membership wiki about social capital benefits of membership https://wiki.ubuntu.com/Membership#The_Benefits 17:24 as we are getting fewer candidates, having a goal is not gonna fix that 17:25 based on feedback we got from contributors that didn't feel motivated to get their membership 17:25 elacheche: I like that idea 17:25 wxl good stuff... 17:25 We will fix the Ubuntu Members map as well.. It's outdated.. I promised to work on it asap 17:26 perhaps setting a goal of producing 'x' number of promotional items - such as creating a Youtube video about membership or something else that reaches out to Ubuntu users who are not members. 17:26 those I think are excellent goals and are attainable and measurable. 17:26 cprofitt: again that sounds more like something that would make a nice project, though, rather than a goal, as popey said 17:26 elacheche: the sessions at UOS would be valuable too. 17:27 the goal would be to produce 'x' resources 17:27 * elacheche nods 17:27 cprofitt: that sounds more like a work item, not a goal 17:27 the Youtube was an example of a specific item that would be counted towards reaching the goal. 17:27 thanks for putting my idea into works, mhall119 17:27 s/idea/thought/ 17:27 Are there any goals else where in the project? Number of MOTU developers? Number of translators? 17:27 I do not want to derail this discussion on goals... 17:27 Would seem a bit lop-sided to aim for more members, but not look at the other areas too. 17:28 http://www.hr.virginia.edu/uploads/documents/media/Writing_SMART_Goals.pdf 17:28 popey: agreed, I'd like to set more goals across all of those metrics 17:28 a good resrouce for goals. 17:28 mhall119: set that as a goal for you, "[mhall119] More goals" 17:28 ok, so it sounds like I should bring this up within the CC first, and then break it down to sub-teams 17:28 HHAHAHAH 17:28 +1 17:28 seriously, though, i think that would be wise 17:29 * cprofitt nods 17:29 I agree. 17:29 i have no reservations about setting goals, but as cprofitt said they need to be both measurable and attainable 17:31 ok, that's all I have for the membership boards 17:31 pleia2: cprofitt czajkowski anything else? 17:31 Just remind everyone about the upcoming election for the CC 17:31 all good 17:31 thanks for coming :) 17:31 \o/ 17:31 o/ 17:32 o/ 17:32 We need people to nominate qualified people to take positions on the CC 17:32 thanks everyone 17:32 and we will see the KC next week(?) 17:32 sure, most of us will try to be there if possible 17:32 i wouldn't mind joining the cc, too, but i don't knwo if that's reasonable considering i'm on subboards 17:32 ohh a notice to the CC, from the LC 17:32 thanks yofel 17:32 is there an LC catch up upcoming PabloRubianes ? 17:32 #topic open 17:33 we are having a call for new members soon (maybe today) 17:33 as jose and sergio are expiring next month 17:33 uh, that's fun, cc and lc expiring together 17:33 wxl: no, but as we are here I let them know :P 17:33 I'd argue if jose and sergio are up for it, extend them for ~3 months so it doesn't overlap with cc election 17:33 PabloRubianes: thanks for letting us know 17:33 thanks PabloRubianes 17:34 i get the feeling jose is done popey 17:34 :( 17:34 and i dont' hear/see from sergio much at all 17:34 unfortunately, I'm not going to reapply 17:34 popey: just because he's busy with school, you know? 17:34 and Sergio is now AWOL 17:34 oh there he is, he can speak for himself :) 17:34 hehe :) 17:34 ok, we'll put out a call for nominations 17:34 ok 17:34 also, is it possible to get it back to 6 members? 17:35 we got it up to 7 because there were too many people away 17:35 but I think things are way more stable now 17:35 that makes sense 17:35 we can always bump it up again if there's a problem 17:35 +1 on 6 members 17:36 wxl? 17:36 pleia2: cprofitt: who wants to put out the call for LC nominations? 17:36 jose: +1 17:36 jose: thanks for all your work on the LC! 17:36 i agree, jose, thank you 17:37 I can't commit to doing it today, but we'll see about getting it out 17:37 it's my pleasure :) 17:37 ok, we'll work that out ourselves 17:37 any other business? 17:37 one question peeps 17:38 any of the existing cc members available for the next 2 years 17:38 ? 17:38 Kilos: ? 17:39 i mean does expiring meean they gone or will some reapply 17:39 Kilos: you'd have to ask us individually 17:39 ah 17:39 They have to be nominated (after being asked if they want to stand again) 17:40 would it be a conflict if i joined the cc while still remaining on a subboard? 17:40 No 17:40 At one point in the past I was on the LoCo Council, Membership Board and CC at the same time ;) 17:40 what do you mean by a subboard? 17:40 yeah well that's kind of how it would be for me popey :) 17:40 jose: MB, LC 17:40 the only advice I'd say is don't overcommit and burn out 17:40 * wxl nods 17:41 well, as always, thanks CC 17:41 and thanks to all of you wonderful MB folks as well 17:41 and the few of you LC people 17:41 and… 17:41 ☺ 17:41 thanks everyone 17:42 thank you wxl 17:42 anything else before I end the meeting? 17:42 ty mhall119 17:46 #endmeeting Generated by MeetBot 0.1.5 (http://wiki.ubuntu.com/meetingology)